8 Moving Tips to Know Before Moving Your Company’s Office
There are many reasons why you may decide to move your office. This can include expanding the business, moving closer to the clients, need for a bigger space, and more. But there are some considerations you need to make before you move. Here are eight tips you need to keep in mind before moving your office.
1. Space Needs
Moving an office is the ideal time to check the kind of business you are operating and the kind of space that you need to support it. Consider whether your employees work remotely or onsite. Also, consider whether they need a conventional workstation or a more flexible set-up. The nature of your business and the kind of work done by your staff will determine the workspace required. It is also significant to look at the amount of space needed. The larger the space, the more costly in terms of rent, business rates, energy consumption, service charges, and more.
2. Technological Requirements
You have to assess the level of IT infrastructure in the office you are moving to and whether it is the standard that is required by your business. Otherwise, you might experience critical installation costs along the way. Some of the things to keep in mind include communication service providers; phone or computer cabling; security systems; power, heating, and cooling systems; and phone systems. These systems will need significant testing prior to the move to ensure that business can resume rapidly.
Just like any other move, an office move requires considering a proper location of the new office. You need to consider how the location will affect your employees, stakeholders, and clients. The office location needs to be accessible in terms of parking and transport links. It is critical that the clients and staff easily access the premises. It is also essential to consider the safety of the location and whether your customers and staff will feel safe moving to and from the premises. Moreover, look at the amenities that are in a location like cafes and supermarkets.
4. Work Needs
When moving to new business premises, it is ideal to consider the existing staff and their requirements. In case you migrate to an unsuitable location for some of your staff, they may decide to leave. If you are looking to move, be sure to keep employees in mind and consult them during planning. Moving an office also needs you to consider a location that offers access to a workforce with the required skills.
5. Professional Assistance
As you move your office, it is always good to leave the heavy lifting to the professionals. Hiring commercial relocation services will eradicate both physical and mental strain. Since these professionals are trained and experienced, you can expect everything to happen smoothly.
6. Business Continuity
Moving an office can be disruptive to the operations of your business. It is vital to consider how you can best reduce disruption during the move to ensure that your customers are served regardless of the move. Even though you plan to move outside the operating hours of the business, it is ideal to have a contingency plan in case things don’t go as planned.
7. Brand and Workplace Culture
The business premises speaks a lot about the brand of the business. Hence it is good to keep in mind the brand of the company so that you can communicate the right message to your stakeholders and clients. It is also crucial to consider the workplace culture and how the new premises may impact it. It is ideal to find a balance between a finding an office that enables productivity and one that is attractive and comfortable for your staff to operate in.
Moving into a new office can mean that new furnishings will be needed. If the new layout of the office varies greatly from the old one, then the current furniture will not fit into the new office. In case you are going into a bigger office with more employees, you will require more furnishings. You also need to check the needs of the staff and consider the furniture that will assist them in being productive.