How to Prevent Data Loss in Your Company
Unintentional data loss can cause so much damage to a company that it never fully recovers. Threats come from both internal and external actors, such as well-intentioned employees or hackers. To prevent data loss, companies implement data loss prevention programs that encompass multiple strategies for keeping data safe. As the number of users and potential endpoints increases, the threat of data loss also increases. To have a data loss prevention program that minimizes the most threats, you need to use multiple strategies as part of your plan. Use this guide to help you develop different aspects of data loss prevention strategies that work for your firm and prevent data loss in your company.
Train Your Employees
The second most prevalent way your company is likely to lose data is due to everyday human blunders. Accidents, such as spilling coffee on computer hardware or mistakenly deleting files, are a primary problem for companies. You can navigate issues in data loss due to human error by implementing clear employee policies regarding data procedures and hardware use and providing training opportunities in data security. As part of your data loss prevention strategy, employee policies can include guidelines for the proper use and storage of hardware and electronic files. Introduce new employees to your company’s best practices during the employee onboarding process by showing them how to back up their files by adhering to company policies. Regularly remind employees of company policies for sending and receiving sensitive data.
Integrate Security Software and Protocols
In addition to threats of data loss from hardware failures, your company can also lose data from malicious security threats. Scammers and hackers are always looking for ways to steal, use, and sell private data. The more confidential your records, the more you need to make sure you have adequate security protocols and software. Use software that helps prevent virus attacks on your data. You can even find software that analyzes security threats and weaknesses in your data management systems. Certain software helps you teach employees to identify and properly discard suspicious emails by acting as a firewall against sending and receiving certain types of data. You can create controls so that only certain types of attachments can be sent or received in an email or only allow access for certain people to specific files. Update this software regularly.
Implement Data Redundancy Strategies
Use off-site data storage tools to prevent the permanent loss of data. You might consider using a third-party company to help regularly backup your servers so that you have an off-site location of all your files in the event of a hardware malfunction at your company. This would preserve the data. It is also easy for employees to save their work on your company’s server. The third-party company would take care of the rest. A simpler and cheaper option for your company might be to use cloud-based software. Your internal IT department can work out the logistics of configuring cloud-based work for all of your employees. For this, employees would simply need to remember to save their work to appropriate cloud software. In the event of a malfunction, your IT team and individual employees would be able to locate data using the internet.
The type of data loss prevention strategies you should employ depends on the type of data you have and your goals. These can differ between industries and individual companies. Include multiple departments, not just IT, in the discussion about your company’s program to develop a plan that covers the diversity of your data. Give different departments and employees a stake in the success of your company’s program by involving them in the process. These different strategies can help you find a way to navigate your options and find a multi-faceted program that helps your company prevent data loss.